Archive for sharepoint online

Jan
24

Sharepoint it’s not just a website: Word and other MS Office Apps

by amy

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This post the a continuation of a series on using Sharepoint without visiting the website. We’re listing the options for integrating Sharepoint into everything you do without visiting the website. We started with Outlook, moved on to Windows Explorer, then mapped drives and of course search.  In our final installment I’ll show how Microsoft Office uses Sharepoint.

Open Documents from Word and other MS Office Apps

 

This concludes the series on integrating Sharepoint into things you do already without visiting the website. Remember this:  Sharepoint is not a website. Sharepoint has a website

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0 Categories : Amy Babinchak, SharePoint
Jan
3

Sharepoint it’s not just a website: Using Contacts

by amy

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In the previous posts I introduced the concept of not visiting the Sharepoint website to interact with it. For a successful integration you must bring Sharepoint to the people and let them interact with it inside the tools they are used to using. In this post we’ll tackle Contacts.

Managing shared Contacts is one of the biggest pain points that every clients has. It’s probably the first painpoint they encounter when they hire their first employee. Sharepoint will allow your clients to provide access to all corporate contacts by permission. Allow the sharing of contacts between departments and people (or not your choice). It will allow them to take the contacts with them on the road while offline. It will allow them to access their contacts anytime from any device. It will keep them updated and in sync. And most importantly, they won’t get lost when an employee leaves or accidentally deletes them.

Here’s how we do it:

Connect a Sharepoint contact list to Outlook

 

Make a new Sharepoint contact from Outlook

 

Make a new contact in Sharepoint and view it in Outlook

 

Use Contacts when Offline

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So who wrote this blog and what do they do for a living anyway?
We’re Third Tier. We provide advanced Third Tier support for IT Professionals.
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0 Categories : Amy Babinchak, SharePoint
Dec
29

Sharepoint it’s not just a website: Calendar

by amy

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With Sharepoint my goal is to make the end users life easier, not more difficult. They have enough distractions in a day. I don’t need to add to the complexity of their lives by making them use another product as a calendar when they are perfectly happy using Outlook. We need to bring the Sharepoint Calendar to them. Can your users handle using a calendar that is available to everyone on any device from anywhere they have Outlook? Yes they can and you are the hero because you just solved a big problem for them.

Here’s how to do it:

Connect a Sharepoint Calendar to Outlook

Now that we have our calendar available to us, let’s see how to use it.

Make a new Appointment in the Sharepoint calendar from Outlook

 

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So who wrote this blog and what do they do for a living anyway?
We’re Third Tier. We provide advanced Third Tier support for IT Professionals.
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0 Categories : Amy Babinchak, SharePoint
Dec
27

Sharepoint it’s not just a website: Introduction

by amy

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At SMBNation Fall 2011, I presented a session on Sharepoint. The premise of the whole session is that there’s money to be made in Sharepoint. Sharepoint is one of Microsoft’s fastest growing products and a source of great opportunity for IT Professionals. So if everyone else is making money from Sharepoint why aren’t you? If other businesses are using Sharepoint, why aren’t your customers? Do you think that Sharepoint is a website? If you aren’t making money from Sharepoint, your clients aren’t interested in it and you think it’s a website then my presentation was for you. In this blog series I will recreate that session.

“People have wanted Office in the cloud. Office 2010 is now in the cloud. People have wanted the ability to have online communications, OCS, and Exchange online in the cloud, Live Meeting in the cloud. SharePoint Online, the fastest-growing product in the history of Microsoft to $1 billion. SharePoint will be the fastest-growing product to $2 billion in the history of Microsoft this next year and in the next 18 months.” – Kevin Turner COO, Microsoft at WPC 2010

So why should your clients use Sharepoint?

  • Available from anywhere on any device
    • Yes, that’s right. Sharepoint is a mobile app
  • Recycle Bins
    • Users and Administrators get recycling bins. Try that with any other network share
  • Workflows
    • You can automate paperwork processes and make it less painful for everyone
  • Version History
    • Sort of like “previous versions” in Windows only better because you can preserve every change in real time.
  • Check-Out
    • Prevent two people from editing a document at the same time
  • Form Standardization
    • Where is the latest expense form? Did everyone get a copy? Eliminate that hassle.

What objections do your customers have to using Sharepoint?

  • My customers like Files and Folders
    • They are used to Files and Folders but they don’t really like them
  • We tried it, no one used it
    • Did you make them go to the website? Then you lost them there.
  • They already have access to everything they need
    • If they can find it and if they are in the office to gain access to it. With ever increasing mobility they need access to everything from any device they have at hand.
  • They won’t go to the website
    • Good, they don’t need to
  • My files are stored in a SQL database?
    • This is your fear not your customers. You need to know very little about SQL to be a Sharepoint admin.
  • It’s too difficult to use
    • I will show you how to make it simple
  • My clients are too small
    • No they aren’t. Even two people will find value in Sharepoint.

Repeat after me. Sharepoint is not just a website

In the rest of this series I will demonstrate how to access the data in Sharepoint without ever visiting the website.

—
So who wrote this blog and what do they do for a living anyway?
We’re Third Tier. We provide advanced Third Tier support for IT Professionals.
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0 Categories : Amy Babinchak, SharePoint

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